Bookmatic · Accounting automation for micro business
Books that balance themselves.
Bookmatic runs your General Ledger, Accounts Payable, and bank reconciliation automatically — the same double-entry rigor used to close the books at companies fifty times your size, built for the business with one bookkeeper. Or none at all.
GL-00 · The state of the books
Micro businesses don't have bad books. They have no time for good ones.
- The chart of accounts lives in a spreadsheet only you can read.
- Invoices get tracked in an inbox, not a ledger — until one gets paid twice, or not at all.
- "Reconciled" means eyeballing the bank statement once a month, if that.
- The first real P&L of the year shows up in April, from an accountant, as a surprise.
GL-01 · The product
One ledger. Fully automated.
Bookmatic replaces the spreadsheet-and-inbox system with a real general ledger that posts itself, matches itself, and closes itself — so you always know where the business stands, without doing the bookkeeping by hand.
Ledger & bills
A ledger that posts itself
Every transaction lands as a proper double-entry journal entry against a real chart of accounts — pre-mapped to CRA's GIFI codes, so your ledger is filing-ready before you ever file.
Upload a statement, not a shoebox
Upload a credit card statement or connect a feed — every charge is auto-coded to an account, matched to the receipt on file, and reconciled with the supporting document attached.
Invoices, handled
Forward or photograph a bill and Bookmatic captures it, matches it to what's expected, routes it for approval, and schedules the payment.
Revenue & customers
One-time or repeat, billed either way
Track one-time and repeat customers, run subscription and recurring billing, and collect automatically by pre-authorized debit — no chasing e-transfers.
Revenue recognized as it's earned
Deferred revenue is scheduled on contract, then recognized automatically period by period — no manual journal entries at close.
The job order writes itself
Log time against a project for accurate billing, or forward a booked appointment to Bookmatic and it reads the request and creates the job order automatically — ready for the technician, ready to invoice.
Canadian tax & payroll
One ledger, any tax filing
GST/HST reports ready every period, one-click T1 prep for sole proprietors and partnerships, and one-click T2 prep for corporations — all pulled from the same GIFI-coded ledger, whichever way your business is structured.
Payroll tax, calculated and remitted
CPP, EI, and income tax source deductions calculated on every pay run, remittances scheduled automatically, and T4/T4A slips prepared at year end from the records you already keep.
Insights & close
The month closes itself
P&L, balance sheet, and cash flow statement stay current as of this morning, and period-end close runs automatically — you review exceptions, not spreadsheets.
See the shortfall before it happens
A running cash position plus a rolling forecast, built from what's already owed to you and what you already owe — so surprises show up weeks early, not on the day the account runs dry.
Agent · Always-on advisory
A CPA-grade accountant, on call at 2am or in the middle of tax season.
The Accountant Agent watches the same ledger Bookmatic builds — every invoice, receipt, remittance, and reconciliation — and turns it into advice you can act on: what to file, what to collect, what you can afford, and what's about to go wrong. End-to-end, including taxes, and on call around the clock.
- Reviews every module daily — GL, AP, bank feeds, payroll — and flags what needs attention.
- Answers tax questions in plain language: GST/HST, T1, T2, and payroll remittance deadlines.
- Models cash flow scenarios before you commit to a hire, a lease, or a big purchase.
- Recommends the moves that grow the business — pricing, collections, structure — backed by your own numbers.
Getting started
From shoebox to closed books, in four steps.
Connect
Link your bank, card, and payment accounts once. Bookmatic pulls feeds automatically from there on.
Capture
Forward an email, snap a photo, or upload a file — invoices, receipts, and even a booked appointment get read and turned into the right record on their own.
Match
Transactions are reconciled against the ledger every day, automatically, not just when you remember to.
Close
Review the handful of items that need a human eye, then close the month in an afternoon, not two weeks.
Who it's for
Too small for an ERP. Too complex for a shoebox.
Solo consultants & freelancers
One person, one bank account, and no appetite for double-entry bookkeeping by hand.
Trades & contractors
Job-based invoicing, a steady stream of supplier bills, and job orders that build themselves from a forwarded call-out or appointment.
Small retail & service shops
Daily transactions across a few accounts, and a bank reconciliation that shouldn't take a weekend.
Professional practices
Studios, clinics, and agencies that need real financials without a finance department.
Why Bookmatic
Enterprise accounting discipline, sized for micro business.
Bookmatic is built by an ERP and accounting-systems specialist with years spent inside general ledger design, accounts payable automation, and reconciliation frameworks for mid-market and enterprise finance teams. Bookmatic takes that same double-entry rigor and audit trail — and rebuilds it for a business that doesn't have a finance department. Just a ledger that keeps itself honest.
Built in Canada, for Canadian micro business: GST/HST, T1, T2, and payroll tax all follow CRA's rules from day one, not bolted on after the fact — whether you're a sole proprietor or incorporated. Canadian products, for the hard-working Canadians running them.
Early access · Planned pricing
Built to grow with the business.
Bookmatic is in early development. Here's how the service is shaping up — early access members help set the final price and the order modules ship in.
- Automated general ledger & GIFI-coded chart of accounts
- Up to 200 bank & card transactions/month
- Credit card statement upload, auto-coded
- Auto-captured receipts
- Daily bank & card reconciliation
- GST/HST reports
- One-click T1 prep (sole proprietors & partnerships)
- Core P&L, balance sheet & cash flow statement
- Accountant Agent — bookkeeping & tax Q&A, 24/7
- Everything in Ledger
- Invoice capture & coding
- Approval routing & payment scheduling
- One-click T2 filing prep (corporations)
- Unlimited bank & card transactions
- Canadian payroll tax: CPP/EI/income tax remittances — priced per active employee
- T4/T4A slip prep
- Auto period-end close
- Accountant Agent — plus AP & cash flow guidance
- Everything in Ledger + AP
- CRM: one-time & repeat customers
- Subscription & recurring billing with PAD auto-collection
- Deferred revenue & auto revenue recognition
- Cash flow analytics & rolling forecast
- Timesheets & field-service job orders from forwarded appointments
- Accountant Agent — full growth, hiring & tax-strategy advisory
No prices are final yet — early access members lock in founding rates when Bookmatic launches. Ledger includes a generous monthly transaction allowance; real growth in volume or headcount is what moves you up a tier or adds Payroll — never a surprise per-transaction bill. Payroll is priced per active employee on top of your plan.
Be first on the ledger.
Bookmatic is currently in development. Join early access to help shape which modules ship first, and to lock in founding pricing at launch.